> ## Documentation Index > Fetch the complete documentation index at: https://docs.tread.ai/llms.txt > Use this file to discover all available pages before exploring further. # Project Fields > What each Project field means, whether it copies to new Orders, and where it appears. Set a field once on the [Project](/concepts/orders-projects.md) and it follows the work: onto each Order, the Driver's screen, and your PDFs. This page shows where each field goes, so you know what your team, your Customers, and your Drivers will see. ## PO, Order ID, and Project ID Four numbers get mixed up often. Each one lives in a different place. | Number | Where it lives | What other screens call it | | - | - | - | | **Order PO** | Project, then copied to each Order | "Order PO" (the Order's own copy) | | **Order ID** (ORD-…) | Order only. Tread creates it. | Shown without a label on Order cards; "Ord. ID" on Order details | | **Project #** (PROJ-…) | Project only. Tread creates it. | Not shown | | **Project External ID** | Project only. You enter it. | "Project Ext ID" on Order cards; "Project ID" on the Order form, the Job Card PDF, and the Driver app | > [!NOTE] > > The Project's **Order PO** is a starting value. When you create an Order, Tread copies it only if the Order's PO is empty. After that, the Order keeps its own copy. Changing the Project's PO later doesn't change existing Orders. ## How fields copy to Orders A Project works like a template for its Orders. The **Copies to Orders** column in each table below uses these values: | Value | What happens | | - | - | | **Yes** | Copied onto each new Order. | | **Yes, and updates** | Copied onto each new Order. Later Project edits also update open Orders that still have the old value. | | **Web only** | Copied only when you create the Order in the web app's Order form. | | **No** | Stays on the Project. | > [!WARNING] > > Orders created through an import or the API don't get the **Web only** fields. These are the Order PO, Charge to Account, Service Class, Driver and Internal notes, Contacts, Sites, Ordered Quantity and Unit, Units, Running, and Truck Capacity. Add them in your import file if your team needs them. > > Imports also set their own Number of Trucks, assigned users, and Order name, so they don't use the Project's. ## Identifiers | Field | What it means | Copies to Orders | Where it shows | | - | - | - | - | | **Project Name** | The Project's display name. It must be unique in your company. | Yes. It becomes part of the default Order name. | Project list; Order cards ("Project:"); Tickets; settlements; Driver app ("Project"); Quote PDF | | **Project #** | A number Tread creates (PROJ-123). You can't edit it. | No | Project list; the Project form header; Quote PDF | | **Project External ID** | Your own ID for the Project, often from another system. It must be unique in your company. | No. It starts the default Order name. | Project list and Order cards ("Project Ext ID"); Order form, Driver app, and Job Card PDF ("Project ID"); Quote PDF | | **Order PO** | The Customer's PO or job number. | Web only, and only if the Order's PO is empty | Order cards and settlements ("Order PO"); Driver app ("Order PO"); Job Card PDF ("PO Number"); Quote PDF ("PO / Job #") | | **Contract No.** | A contract reference. It shows only if your company turns it on. | Yes, and updates | Order form ("Contract No.") | | **Dispatch No.** | The dispatch number for the Project's work. | Yes, and updates | Order cards (before the Order name); Dispatch filters and exports; Driver app ("Dispatch No."); job status emails; Quote PDF | | **Charge to Account** | The account Drivers charge to at the site. | Web only | Order cards ("Charge To Account"); Driver app ("Charge to"); Job Card PDF ("Charge To") | ## Customer, dates, and status | Field | What it means | Copies to Orders | Where it shows | | - | - | - | - | | **Customer Account** | The Customer the work is for. You can't change it after you save the Project. | Yes | Everywhere the Customer appears, including the Driver app ("Customer") | | **Department** | The department in your company that owns the Project. | Yes | Project list; Order; Quote PDF | | **Start and End Date** | When the Project is valid. The start must come before the end. | No | Project list; Quote PDF | | **Status** | Draft, Quoted, Lost, Active, Completed, Inactive, or Canceled. | No | Project list status chip and tabs. See [Sales Quotes](/workflows/sales-quotes.md). | ## Notes and terms All four notes sit on one Notes card, one row each. | Notes row | What it means | Copies to Orders | Who sees it | | - | - | - | - | | **Project** | General notes about the Project. | No. It shows read-only on the Order form. | Your team; Quote PDF. Drivers don't see it. | | **Order** | Default notes for each Order. | Yes | Your team; Drivers ("Order Notes"), if turned on for your company; Quote PDF | | **Driver** | Instructions for Drivers. | Web only. It passes from the Order to each job. | Drivers ("Driver Notes"); Job Card PDF | | **Internal** | Notes for your company only. | Web only | Your team only. Other companies never see it. | | **Quote PDF Terms** | Terms printed on the Quote PDF. If blank, Tread uses your company's default terms. | No | Quote PDF | ## People and places | Field | What it means | Copies to Orders | Where it shows | | - | - | - | - | | **Requester** | The user who asked for the Project. | No | Project list ("Requestor", only when no Foreman or Sales is set); Quote PDF | | **Contacts** (Sales, External Foreman, Supervisor, Collaborator) | The Customer's contacts, with name and phone. | Web only | Order; Driver app contacts; Quote PDF | | **Assigned Foreman, Collaborator, Sales** | Your own Tread users on the Project. | Yes | Project list (Foreman and Sales); Order; Driver app contacts (Foreman only) | | **Pickup and Drop-Off sites** | Default [sites](/concepts/sites-geofences.md) for the Project. | Web only | Order; Driver app with directions; Quote PDF | | **Phases** | [Phase codes](/concepts/phase-codes.md) for the work, with a name and code. | The Order picks its phase from this list. Phases you add later go onto every Order in the Project, even completed ones. | Order cards ("Phase Code"); Tickets; Driver app ("Phase") | | **Materials** | The total quantity planned for each [material](/concepts/materials.md). | No. The Order shows progress against it. | Project list progress bar; Order form; Driver app ("Material") | ## Order defaults | Field | What it means | Copies to Orders | | - | - | - | | **Service Class** | The type of work. It shows only if your company turns it on. | Web only | | **Ordered Quantity** and **Unit** | The default Order size. | Web only | | **Number of Trucks**, **Quantity** | How many trucks each Order needs, and how much each truck hauls. | Yes | | **Units**, **Running**, **Truck Capacity** | The unit for each truck's quantity, and the truck's capacity. **Running** means Drivers keep making trips with no set limit. | Web only | | **Truck Type** | The kind of truck the work needs. | No | | **Truck Time (Hrs)** | How long each truck should work. | No | | **Ticket Chaser** | Texts Drivers when a Ticket is missing. | Yes, for new Orders only | | **Default digital ticket view for drivers** | Opens the digital Ticket view for Drivers by default. | Yes, for new Orders only | | **Enable Live ETA** | Shows live ETAs on the Dispatch board. | Yes, and updates | ## Rates and tax | Field | What it means | Copies to Orders | | - | - | - | | **Freight Rates** | Customer, Vendor, and Driver rates. See [Rates & Add-Ons](/concepts/rates-add-ons.md). | Yes. They price each Order. | | **Apply rate changes to existing orders** | Whether rate edits also update existing Orders. You can untick single Orders before you save. See [How Rate Changes Flow](/workflows/how-rate-changes-flow.md). | Not applicable | | **Itemize Material Rate** | Shows freight and material as separate lines on Customer invoices. | Yes, and updates | | **Prevailing Wage** | Marks the Project as a prevailing wage job. | Yes, for new Orders only | | **Tax** | The tax rate, and whether it applies to Freight & FSC, Material, and Add-ons. | Yes, and updates | ## What Drivers don't see The Driver app never shows these fields: * Project and Internal notes * Contract No. * The Project's own Order PO (Drivers see the Order's copy) * Project # (PROJ-123) ## Common pitfalls * **An Order shows an old PO.** The Order kept its own copy. Edit the PO on the Order, not the Project. * **A Customer asks for their "Project ID".** They usually mean the **Project External ID**, not the PROJ number. * **Imported Orders are missing notes or contacts.** Imports skip the **Web only** fields. Add them to the import file. * **A field is missing from your form.** Some fields only show if they're turned on for your company. These include **Contract No.**, **Service Class**, **Ticket Chaser**, **Enable Live ETA**, and **Default digital ticket view for drivers**. Ask your Tread contact. ## Related * [Create a Project](/workflows/create-a-project.md): set up each section of the Project form * [Orders & Projects](/concepts/orders-projects.md): how Projects, Orders, and jobs connect * [How Rate Changes Flow](/workflows/how-rate-changes-flow.md): when rate edits reach existing Orders * [Sales Quotes](/workflows/sales-quotes.md): quote statuses and the Quote PDF This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.