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What this solves

When pricing varies by truck, material, or site, billers end up re-keying rates on every ticket. Project Rates ends that. You define the pricing rules once on the Project. Tread then applies the right customer, vendor, and driver rate to each order and job automatically. Each rate holds three values:
ValueWhat it is
Customer rateWhat the customer is charged
Vendor rateWhat the vendor or carrier is paid
Driver rateWhat your internal driver earns — can inherit the vendor rate
Check Use vendor rate and add-ons for driver rate to keep the driver rate in sync with the vendor rate automatically.

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How matching works

Conditions narrow when a rate applies. There are four, combinable in any mix: Pickup Site, Dropoff Site, Equipment Type, and Material. A rate with no conditions is the project-wide default. Matching runs per job, once equipment is assigned. Change the truck, pickup, dropoff, or material and the rate re-evaluates. The pick order:
  1. Manual override — never replaced by automatic matching.
  2. Starred rate — forces one rate onto every job on the order.
  3. Most specific match — three conditions beat two, two beat one.
  4. Project default — the no-condition rate.
  5. Company rate cards — account-specific first, then defaults.

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Walkthrough

1

Open the Freight Rates panel

Open a project. Rates appear as accordion rows — collapsed shows a summary with condition chips.Project Freight Rates panel with two accordion rate rows and condition chips
2

Add a rate

Click Add another rate. Name it clearly (e.g., Tri-Axle Gravel from Main Quarry). Enter the customer, vendor, and driver values, then add conditions. Duplicate a rate to clone and tweak. There is no limit on rate count.Add rate form with rule name, customer and vendor rates per ton, and Equipment Type and Material condition chips
3

Attach add-ons or a rate card

Use the … menu on a rate row to attach add-ons (fuel surcharge, standby) or pull in an account rate card as a starting point. Update a rate card once and every project using it picks up the change.
4

Check the order

Every order form shows the project’s rates. The Rates Synced With Project chip confirms the order reads live project rules. Star one rate to force it onto every job — useful for flat-rate hauls. Orders without a project can hold their own order-level rates.Order form Freight Rates section with the Rates Synced With Project chip and both project rates
5

Override a job when needed

Fix a single job from the Edit Job or Edit Rate form. The modal shows the project’s rates to pick from; picking a non-matching rate flags it as manual. One click reverts to the system match. Invoice-level edits apply to that invoice only.Edit Rates modal on a job with the Rate Card Selection dropdown listing the project rates

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Editing and stamping

While an order is active, rate edits sync both ways between project and order. When an order completes, its rates are stamped — snapshotted and disconnected — so later project edits never change finished billing.
Edit at…Updates…
ProjectAll open orders on that project
Order (active)The project + other open orders
Order (completed)That order only — already stamped

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Rate history

Every rate change is logged. Click Rates History on a project card (or in the project form header) to see a timeline: who changed what, when, and the exact values. Use it to answer “why did this rate change?” without a support ticket. Rates History timeline showing timestamped rate creation events with actor and rate values

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Migrating from Site Rates

Existing Site Rates were migrated automatically — no re-entry. They now appear as rates with a Pickup Site condition and match the same way as before. Layer in more conditions when ready.

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Watch it

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Common pitfalls

Add-ons are replaced when the matched rate changes. A re-match clears the old rate’s add-ons and applies the new rate’s. To apply an add-on universally, attach it to every rate that could match.
Two rates with identical conditions are ambiguous. Tread warns you; the first-listed rate wins. Reorder them or change a condition to make each unique.

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FAQ

Tread falls back to your company rate cards — account-specific first, then defaults. Keep one no-condition rate on the project to guarantee a match.
Not while the order is active — edits sync both ways. After completion, rates are stamped and stop syncing. Job and invoice edits never sync back.
Completed orders hold a snapshot from when the work finished. Reopening the order keeps the stamped rates.
Rates on mobile are editable, not view-only. Drivers’ visibility stays gated by Roles & Permissions. Bulk edits from the order screen act as manual overrides.